Privacy Policy for Call Recording Manager with AI Analysis

This privacy policy explains how Call Recording Manager with AI Analysis ("we," "our," or "the app") handles your information. We believe in transparency and your right to privacy.

Our Commitment to Your Privacy

We do not collect, store, or transmit any of your personal data, call recordings, or analysis results to our servers. Everything stays on your device or goes directly to the AI service provider you choose using your own credentials.

Information We Do NOT Collect

We want to be clear about what we don't do:

• ❌ We do not collect your name, email, or phone number
• ❌ We do not store your call recordings on our servers
• ❌ We do not save your AI analysis results in our database
• ❌ We do not track your usage patterns or analytics
• ❌ We do not access your contacts or personal information
• ❌ We do not share your data with advertisers or third parties
• ❌ We do not create user accounts or profiles

How the App Works

Local Data Storage

All app data is stored locally on your Android device:

• Call Recordings: The app scans common folders on your device where call recording apps typically save files. These recordings remain on your device.
• API Keys: Your AI service API keys are stored securely on your device using Android's encrypted storage system.
• Analysis History: Previous AI analysis results are saved locally on your device for your reference.
• App Preferences: Settings like your selected AI model, sort preferences, and search history stay on your device.

How AI Analysis Works

When you choose to analyze a call recording:

1. You provide your own API key for an AI service (like Google Gemini, OpenAI, or others)
2. The app sends the audio file directly from your device to the AI service provider
3. The AI service processes your audio and returns the analysis
4. The analysis result is stored only on your device
5. We never see, store, or have access to your recordings or analysis results

Third-Party AI Services

This app supports integration with various AI service providers. When you use AI analysis features, your data is processed according to the privacy policy of the AI service you choose:

Google Gemini AI

• Privacy Policy: https://policies.google.com/privacy
• Terms of Service: https://policies.google.com/terms
• AI Principles: https://ai.google/responsibility/principles/
• Data Usage: Google may process your audio files according to their privacy policy when you use Gemini API

OpenAI (ChatGPT/Whisper)

• Privacy Policy: https://openai.com/policies/privacy-policy
• Terms of Use: https://openai.com/policies/terms-of-use
• API Data Usage Policy: https://openai.com/policies/api-data-usage-policies
• Data Usage: OpenAI processes your data according to their API terms and privacy policy

Important: When you use AI analysis, you are directly communicating with these third-party services using your own API credentials. We recommend reviewing their privacy policies to understand how they handle your data.

Permissions We Request

The app requires certain Android permissions to function:

Storage Access (Required)

• Why: To locate and read call recording files stored on your device
• What we access: Audio files in common recording folders
• What we don't do: We don't upload these files anywhere except when you explicitly request AI analysis

Audio Permission (Required)

• Why: To play your call recordings within the app
• What we access: Audio playback capabilities
• What we don't do: We don't record new audio or access the microphone

Internet Access (Required)

• Why: To send audio files to AI services when you request analysis, and to check for app updates via Firebase Remote Config
• What we access: Network connectivity
• What we don't do: We don't upload data without your explicit action (tapping "Analyze")

Manage External Storage (Android 11+)

• Why: To access call recordings across different folders on modern Android versions
• What we access: Read access to audio files
• What we don't do: We don't modify, delete, or share your files without your permission

Data Stored on Your Device

The following information is stored locally on your device and never leaves it (except when you choose to use AI features):

Encrypted Secure Storage

• API Keys: Your AI service API keys are encrypted using Android's SecureStorage with hardware-backed encryption
• Model Preferences: Your selected AI model choice

Local App Storage

• Analysis History: Past AI analysis results for quick reference
• Sort Preferences: How you prefer to sort recordings (by date, name, size, etc.)
• Search History: Recent search queries within the app
• App Settings: Theme preferences and other customization options

You Control This Data

You can delete all locally stored data by:

• Clearing app data in Android Settings > Apps > Call Recording Manager
• Uninstalling the app (removes all app data)
• Using the app's "Change API Key" option to update or remove your credentials

Firebase Remote Config

The app uses Firebase Remote Config for app version management and feature control. This service:

• What it does: Checks if your app version is supported and provides update prompts if needed
• Data collected by Firebase: Minimal device information (device type, app version, country)
• Data we receive: We only receive aggregated, anonymous statistics about app versions in use
• Your data: No personal information, recordings, or AI analysis data is sent to Firebase
• Firebase Privacy Policy: https://firebase.google.com/support/privacy

Children's Privacy

Age Suitability

This app is designed for users aged 3 years and above. We recognize that the app may be used by children and take their privacy seriously.

Data Collection from Children

We do not collect any personal information from users of any age, including children:

• No account creation required
• No personal data collected
• No tracking or profiling
• All data stays on the device

Parental Guidance

While the app is technically suitable for ages 3+, we recommend parental supervision because:

• The app manages potentially sensitive call recordings
• AI features require API keys that may involve paid services
• Understanding call content requires reading comprehension

COPPA Compliance (United States)

For users under 13 in the United States:

• We do not collect personal information as defined by COPPA
• We do not enable public posting or sharing features
• No data is collected that could be used to contact or identify children
• The app functions entirely offline except for optional AI features

GDPR Compliance (European Union)

For children in the EU:

• We do not process personal data of children
• No parental consent is required as we don't collect data
• All processing happens locally on the device
• Children's data is protected by device-level security

Contact for Parents

If you have concerns about your child's use of this app:

• Email: support@advancequiz.com
• Subject: "Child Privacy - Call Recording Manager"
• We respond to child privacy concerns within 24 hours

Your Rights and Control

Since we don't collect your data, you have complete control:

Right to Access

• All your data is already on your device
• You can view analysis history within the app
• No need to request data from us (we don't have it)

Right to Deletion

• Clear app data anytime through Android settings
• Delete individual analysis results in the app
• Uninstall the app to remove all data

Right to Data Portability

• Your data is already portable (it's on your device)
• Analysis results are stored as text you can copy
• Export or backup your device to keep your data

Right to Object

• Don't want to use AI features? Simply don't enter an API key
• You can use all browsing, searching, and playback features without any data leaving your device

Security Measures

Even though we don't store your data on our servers, we implement security on your device:

On-Device Encryption

• API keys are stored using SecureStorage with AES encryption
• Encrypted storage uses Android's hardware-backed keystore when available
• No plain-text storage of sensitive credentials

Secure Communication

• All communication with AI services uses HTTPS/TLS encryption
• API calls are made directly from your device to the AI provider
• We don't act as a middleman or proxy

No Cloud Backup

• App data is not automatically backed up to cloud services
• You control whether to include app data in Android backups
• We recommend excluding API keys from backups for security

Legal Disclaimer About Call Recording

Important Legal Notice:

This app is a management tool for existing call recordings on your device. It does not record phone calls.

• Call recording laws vary by country, state, and region
• Some jurisdictions require consent from all parties before recording
• You are solely responsible for ensuring your recordings comply with applicable laws
• We do not provide legal advice regarding call recording legality
• Illegal use of call recordings may result in civil or criminal penalties

We strongly recommend consulting local laws before recording phone conversations.

International Data Transfers

Since we don't collect or store your data:

• No data transfers from our end
• When you use AI features, data goes directly from your device to the AI provider
• AI providers may process data in different countries according to their policies
• Review the AI provider's privacy policy for their data transfer practices

No Marketing or Advertising

We want to be clear:

• We don't show advertisements in the app
• We don't send marketing emails (we don't have your email)
• We don't track you for advertising purposes
• We don't sell data to third parties (we don't have data to sell)

Service Providers

We do not use third-party service providers to process your data because we don't process your data. The only third-party services are:

Firebase (Google)

• Purpose: App version control and update management
• Data: Anonymous app version statistics, device type, country
• Your recordings: Never sent to Firebase
• Privacy Policy: https://firebase.google.com/support/privacy

AI Service Providers (Your Choice)

• Purpose: Process audio for analysis when you explicitly request it
• Data: Only the recordings you choose to analyze
• Control: You choose which service, you provide credentials, you initiate transfer
• Our access: We never see this data

Data Retention

On Our Servers

We don't retain any data on our servers because we don't collect any.

On Your Device

• Analysis History: Stored until you delete it or clear app data
• API Keys: Stored until you change or remove them
• App Preferences: Stored until you clear app data or uninstall
• Call Recordings: We never modify or delete your recordings

AI Service Providers

Data retention by AI services varies:

• Check your chosen AI provider's data retention policy
• Some services delete data after processing, others may retain it
• You can request deletion directly from the AI provider

Changes to This Privacy Policy

We may update this privacy policy occasionally. When we do:

How You'll Know

• Updated "Last Updated" date at the top of this policy
• Notification in the app for material changes
• Option to review changes before continuing to use the app

Your Consent

• Continued use of the app means you accept the updated policy
• For significant changes, we may require explicit acknowledgment
• You can always stop using the app if you disagree with changes

Where to Find Updates

• In the app: Settings > Privacy Policy
• Online: advancequiz.com/ai-call-recorder-privacy
• Email us to request the current or previous versions

Governing Law

This privacy policy is governed by applicable data protection laws, including:

• GDPR (General Data Protection Regulation) for users in the European Union
• CCPA (California Consumer Privacy Act) for California residents
• COPPA (Children's Online Privacy Protection Act) for US users under 13
• PIPEDA (Personal Information Protection and Electronic Documents Act) for Canadian users
• Local privacy laws in your jurisdiction

Compliance Notes

Since we don't collect data:

• We don't need to register as a data controller
• There's no data processing agreement needed
• No data protection impact assessment required
• We don't transfer data across borders

Third-Party Links

The app may contain links to:

• AI service provider websites (for API key registration)
• Help documentation
• Privacy policies of AI services

We are not responsible for the privacy practices of these external sites. Please review their privacy policies independently.

Open Source and Security

Code Transparency

• The app is built with open-source framework
• We use standard, vetted libraries for security
• No hidden data collection code

Security Audits

• We follow Android security best practices
• Encrypted storage for sensitive data
• Regular updates to address security vulnerabilities

Report Security Issues

If you discover a security vulnerability:

• Email: support@advancequiz.com with subject "Security Issue"
• Response Time: We aim to respond within 48 hours
• Responsible Disclosure: We appreciate responsible disclosure and will credit researchers

Contact Us

We're here to answer any privacy questions or concerns:

General Inquiries

• Email: support@advancequiz.com
• Response Time: Within 48 hours for general questions
• Privacy-Specific: Mark subject as "Privacy Inquiry" for faster routing

Data Protection Officer

• Email: support@advancequiz.com with subject "DPO - Privacy Rights"
• Available for: GDPR requests, privacy rights, data concerns

Child Privacy Concerns

• Email: support@advancequiz.com with subject "Child Privacy"
• Priority Response: Within 24 hours
• What to include: Child's age, specific concern, relationship to child

Security Issues

• Email: support@advancequiz.com with subject "Security Issue"
• Urgent Response: Within 48 hours
• Confidential: We handle security reports confidentially

Summary - What You Should Know

Let's keep it simple:

✅ We don't collect your data - Everything stays on your device
✅ You control AI features - Use them only if you want to
✅ Your API key, your choice - You pick and pay for the AI service
✅ No tracking - We don't know who you are or what you do
✅ Local storage only - Your recordings and analysis stay on your phone
✅ No ads or marketing - We don't sell your data or bother you
✅ You're in control - Delete everything by clearing app data or uninstalling

When Data Leaves Your Device

The only time data leaves your device is when:

1. You explicitly tap "Analyze with AI" on a recording
2. You've entered your own API key
3. The audio file is sent directly to your chosen AI provider
4. We never see this data - it goes from your device to the AI service

Questions?

If anything in this policy is unclear, please contact us at support@advancequiz.com. We're committed to transparency and will be happy to explain further.

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Company Information
Published by: AdvanceQuiz
Contact: support@advancequiz.com
Website: advancequiz.com

Effective Date: January 1, 2025
Version: 1.0

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